About Us‎ > ‎Meeting Minutes‎ > ‎2016‎ > ‎

10-October

The meeting was called to order at 7 PM October 3, 2016 by Treasurer Richards.  Present were members Tracey Besemer, Andy Cobaugh, Andy Richards, Steve Dillon, Cody Martin, Hunter Robertson, Gene Tucker, and Tom Canich.

Secretary Canich presented minutes from the September meeting for approval.  Andy Cobaugh moved to accept the minutes, seconded by Gene Tucker; the motion carried.

Treasurer Richards presented the financial report.  We have an opening balance of $49,774.78 with $4,391.97 in the caboose/snow plow fund.  Reimbursements were paid for postage and other supplies related to Fall Foliage ticket sales.  We also paid bills related to operations, property, and legal expenses.  We received $15,000 in RDC pass-through funds for work done on that project and $502 in ticket and gift shop sales and donations.  Our closing balance is $60,283.89, $64,675.86 including caboose/snow plow funds.  This balance does not include all Fall Foliage sales to date.  Tracey Besemer moved to accept the report, seconded by Andy Cobaugh; the motion carried.

Membership Chair Besemer reports that welcome letters have been sent to new members.  Tracey is looking into costs for stationary with the BHRS letterhead.  Commercial printing versus in-house production was discussed.

Webmaster Cobaugh reports 3,041 sessions and notable traffic increases correlated with advertising efforts.  Advertising for Fall Foliage excursions continues on Facebook.

The RDC project continues.  We've received invoices for $305,286.36.  The project grant totaled $295,000 and we have received $291,495.39 in reimbursement from PennDOT to date.  PennDOT has also charged $1,159.70 in administrative costs to the grant fund.  The air conditioning compression continues to delay completion of the project.  A new leak has been identified in some piping, and the voltage regulator on the A-end is not working correctly.

Gene Tucker is planning a work party for Saturday, October 29 to repair the retaining wall in Lemont.  The work will begin at 10 AM.  Some tree trimming and other maintenance may also be performed if time permits.  The broken rail will be addressed in Spring.

The Caboose tarp has failed and needs to be repaired as soon as possible.

Car host sign-up needs to be organized for the Fall Foliage excursions.  Decorating help for the Halloween Express trains will be needed Friday afternoon.  Contact Tracey if you are available to help.

Cody Martin is putting together a 2017 BHRS calendar.  Cody asks for photographs by Thanksgiving.  A photo contest and possible prizes were discussed.

Speeder rides will be offered October 15 11-4 PM in Talleyrand park.  Speeders will set on about 10 AM.  This event will have large crowds in the park and around the tracks; volunteer vigilance is important for a safe event.

Repairs to the station sidewalk brick will be done Tuesday, October 4 starting at 4 PM, finishing October 7.

A private group requested ticket donation.  The request was discussed and declined consistent with BHRS policy.

Andy Cobaugh moved to adjourn, seconded by Steve Dillon; the motion carried.  The meeting adjourned at 8:15 PM.
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