About Us‎ > ‎Meeting Minutes‎ > ‎2016‎ > ‎


The meeting was called to order at 7:20 PM by Tom Canich.  In attendance were members Johnathan White, Steve Dillon, Tom Milton, Cody Martin, Andy Cobaugh, Tracey L. Besemer, Andy Richards, and Tom Canich.

Secretary Canich provided October meeting minutes for approval.  Tracey Besemer moved to accept, seconded by Andy Cobaugh; the motion carried.

No Treasurer's report was available for review.

Membership Chair Besemer is planning a recruiting campaign.  This will start with a Facebook video explaining what is involved in putting together an excursion and our need for volunteers.

Webmaster Cobaugh reported 22,099 page views and 9,644 sessions in the previous month.  18,000 views happened November 1, 2016.

RDC #9167 is under repair.  The B-end starter motor burned up during engine testing.  We will temporarily provide a charging regulator from #9153 to help troubleshoot problems in the A-end of #9167.  We need to consult with a local HVAC expert regarding our next move on HVAC for #9167 due to the loss of seal on the compressor shaft.

Santa Express tickets went on sale slightly after midnight November 1, 2016.  The delay was due to some technical difficulty with the website.  All tickets sold in about 8 hours.  With approval of JRA, NBER, and PV we will offer an additional ride at 10 AM Sunday December 18.  Ticket sales for this ride will be announced at least 1 week prior to sale start.  Based on results of a customer survey we will start the sale in the morning around 8 or 9 AM.  This will likely be the time we start future sales, as well.  We discussed current ticket prices relative to indicated value on the survey and the prices other groups in the area are charging ($12 vs. $10).  We also discussed the need for a fair mechanism to implement wait lists and some of the limitations of Eventbrite which make their wait listing tool unsuitable.

Cody needs pictures for the 2017 calendars by Thanksgiving.  Cost to us is about $3.33/calendar.  He must submit the order no later than December 2, 2016 to receive the calendars in time for the Santa Express excursions.  Cody plans to purchase 200 calendars this year, up from 100 last year.  Andy Richards moves to authorize Cody to spend up to $700 to purchase calendars, seconded by Tom Milton; the motion carried.

The Bellefonte Visitors Guide inquired about us placing an ad, as per previous years.  Tom Canich moved we spend up to $400 on such an ad, seconded by Andy Cobaugh; the motion carried.

Due to other commitments we will not be putting on speeder rides at the Lemont Christmas festival.  We will reconsider the event next year.

Tracey Besemer moved to adjourn, seconded by Steve Dillon; the motion carried. 

Meeting adjourned 8:20 PM.